SPONSORED EVENTS AND TRIP RULES
A Sponsored event is by definition an event in which
formally recognizes the Event as a
Event, and the Event is attended by at least one Director. Chapter Events must meet the same criteria. Formal recognition of an Event will be established by Board of Director voting procedures, and subsequent publication on the
website.
Event Regulations
Each Event will have an assigned Trail Master. The Trail Master will lead the Event always with safety in mind. The Trail Master will have ultimate decision making authority for “go/no-go” Event decisions, unless a higher ranking Officer is present at the Event, in which case that Officer has unilateral decision making authority. All event Attendees will follow Trail Master/Officer instructions at all times;
Events only consist of the off-road trail rides or other specially designated activities. The Event begins at the time of the pre-run Driver’s Meeting or functional equivalent, and ends when the group returns to a designated point. For multi-day events, this means that the
will not organize or coordinate camping or other activities, except as a service to the Members. The Event itself is limited to the organized trail rides;
If the designated Director fails to show up for a scheduled Event, that event is automatically canceled as a
Event. Any further activity by
Members or others will not be affiliated with
;
Each Attendee is ultimately responsible for his or her own safety. Safety concerns should be brought up to the Trail Master or an attending Officer immediately;
Members who choose to bring Guests on an Event are solely responsible for those Guests. Should the Trail Master or Officer determine that any Guest is posing a risk to safety, or simply to the enjoyment of the Event itself, that Guest may be asked to leave via host Member escort provided it is deemed safe to do so by the present ranking Director and/or Trail Master;
All participants must be defined as an Attendee, i.e., either Member or Guest. At no time will any other vehicle be allowed to join any Event. The Trail Master and/or Officer will enforce this policy;
Attendees will notify the Trail Master or an Officer prior to leaving the group for any reason. While
Directors cannot physically restrain any Attendee to prevent them from leaving, a safety assessment shall be made prior to approving any such action;
Attendees will adhere to Tread Lightly principles at all times. This includes the environment and also the Attendee’s vehicle. Attendees will not put their vehicles at undue risk of damage that would potentially delay the progress of an Event. The Trail Master and/or Officers will monitor Tread Lightly principles, and failure to comply may result in an Attendee being dismissed from an Event;
Alcoholic beverages and other controlled substances are prohibited while driving on or off-road. This includes consumption prior to an Event. Failure to comply will result in dismissal from the Event and probable termination of Membership;
Attendees shall dispose of all trash in designated containers or haul it back out in their vehicle;
No firearms shall be exposed or discharged at any time;
Attendees bringing pets must control them at all times;
Profane language should be used with discretion as
Events are family focused and there is a likelihood of small children being present.
All vehicles must have the following equipment to attend the off road portion
sponsored Events
Legally required automobile insurance and registration;
*Fire extinguisher;
*First Aid Kit;
*Tow Rope (no metal hooks allowed), Tow Chain, or Winch;
*Safety belts;
*Spare tire, jack, and lug wrench;
*Hooks both front and rear (or suitable attaching point)
*CB (HIGHLY recommended, but not mandatory)
(This all depends whether it's an official run, of course.)
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