Event details......

[YELLAHEEP]

This is shaping up to be one hell of an event! The trail list looks awesome and we've got some great raffle items for Friday night! Here's some details about some of the going's on that you all should be aware of.....

First, safety. Please familiarize yourself with 's vehicle equipment requirements for event runs. (I'll post it below) This is an official event and we'll be adhering to these requirements. Drinking on the trail will not be tollerated (but encouraged at the campfire! ) Keep an eye on the kiddos as well, we don't want any lost or hurt on the trails.

Wednesday night: Tomken is hosting our club for a dinner and their own raffle at their facility just north of B.V. We've arranged for this dinner to start between 5:30 - 6pm. Keep this in mind while on the trails so that everyone gets there on time. Carnage is the hardcore trail that day, so be ready for an early start - crossed fingers for no breakage! Also, bring chairs with you to the dinner, Tomken will provide the rest.

Thurs / Fri overnighter on Blanca: This will be another early start day so that there's plenty of time to set up camps and do some fishing. Be prepared for all kinds of weather. Get some discussion together about hauling firewood up as well. Enjoy the morning up there, but be sure to leave as a group so that everyone gets down for the Raffle Dinner Fri. night.

I'll let Jeff post up about raffle ticket prices and what raffle items we'll have.

Evening campfire at Chalk Creek: There's a large fire-pit at the group site and we encourage everyone to bring your chairs, favorite beverage and trail story for the day every evening! Firewood gets consumed almost as quick as the beverages, so please - bring a bundle or two to contribute! Friday night's campfire is gonna be awesome!

Most importantly, have a blast! :laugh3:

Jeff, Justin.... did I forget anything?

 

[YELLAHEEP]

Article IX – Sponsored Events and Trips

Section 2: Event Regulations
Each Event shall have an assigned Trail Master. The Trail Master shall lead the Event always with safety in mind. The Trail Master shall have ultimate decision-making authority for all Event decisions, unless a higher-ranking Director is present at the Event, in which case that Director has unilateral decision-making authority. All event Attendees shall follow Trail Master/Director instructions at all times.

An Event shall consist of only the off-road trail rides or other specifically designated activities. The Event begins at the time of the pre-run Driver’s Meeting or functional equivalent, and ends when the group returns to a designated point. For multi-day events, this means that the Corporation will not organize or coordinate camping or other activities, except as a service to the Members. The Event itself is limited to the organized trail rides.
If no Chapter or National Director attends a scheduled Event, that event is automatically cancelled as a formal Event sanctioned by the Corporation. Any further activity by Members or others shall not be affiliated with the Corporation.

Each Attendee is ultimately responsible for his or her own safety. Safety concerns shall be brought up to the Trail Master or an attending Director immediately.

Members who choose to bring Guests on an Event are solely responsible for the safety and the behavior of those Guests. Should the Trail Master or any attending Director determine that any Guest is posing a risk to safety, or simply to the enjoyment of the Event itself, that Guest may be asked to leave via host Member escort provided it is deemed safe to do so by the attending ranking Director and/or Trail Master.

Each Member may invite not more than one (1) guest vehicle to attend each Event.

All participants shall be defined as an Attendee, either Member or Guest. At no time will any other vehicle be allowed to join any Event. The Trail Master and/or attending Director shall enforce this policy without exception.

Attendees shall notify the Trail Master or an attending Director prior to leaving the group for any reason. While Directors cannot physically restrain any Attendee to prevent them from leaving, a safety assessment shall be made prior to approving any such action.

Attendees shall adhere to Tread Lightly principles at all times. This includes the environment and also the Attendee’s vehicle. Attendees shall not put their vehicles at undue risk of damage that would potentially delay the progress of an Event. The Trail Master and/or attending Directors shall monitor Tread Lightly principles, and failure to comply may result in an Attendee being dismissed from an Event.

Alcoholic beverages and other controlled substances are prohibited while driving on or off-road. This includes consumption prior to an Event. Failure to comply will result in dismissal from the Event and shall constitute grounds for termination of Membership.

Attendees bringing pets shall control them at all times.

Attendees shall exercise discretion in the use of vulgar, profane, and/or potentially offensive language during the course of all Events. In the event of a complaint regarding language, the determination of the Trail Master or attending Director shall be final and binding, and shall be rendered impartially.

Section 3: Required Equipment for Event Participation
VERY HIGHLY recommends that all event participants have a CB Radio.
requires all listed items to be present, and available for use, for a vehicle to be permitted to participate in a event. Participants are expected to stow equipment and all other items within their vehicle in a safe manner, conscious of the effects of OHV use and possible shifting of items.

Safety Inspectors will use this list for safety inspections prior to any event. The Safety Inspector has final say in approval or rejection of any vehicle for event participation and may at anytime defer to a second event or club officer for additional ruling.

expects each event participant to carry insurance and registration sufficient to meet the legal requirements of their vehicle state of residence and for the roads and trails traveled for the event. is not responsible for assuring an entrant's vehicle is legal for the roads and trails traveled in the event.

Equipment List
Visibly charged fire extinguisher (BC or ABC)
First aid kit
Adequate spare tire, jack and lug wrench
Safety belts for driver and any current passenger
Adequate attachment points in the front and rear of the vehicle:
Acceptable forms of attachment points: (All Items must be mounted in a manner to provide adequate strength and integrity)
Tow hooks of OEM or greater integrity
D-Rings
Shackle/Clevis
20ft 10,000lb snatch strap without any metal hooks
Secured battery (no bungee cords)

 

[YELLAHEEP]

Shari and I should be up there Friday for the Raffle and Dinner.

I'm hoping by then the group will have selected a

for the traditional campfire roasts....... but if not, please be gentle - remember, I'm lame

 

[planefixer]

Raffle ticket prices

We're going to do the same as last year: individual tickets for $3 or 10 for $20


Raffle prizes

We've got some really nice prizes.
Some of the contributing vendors are:
TNT Customs
JD Motorsports
Bigoffroad
Tom Woods
Predator 4 Wheel drive
D and C Extreme (unverified)
Rocky Mountain Quality Machine
Colorado Springs General Air

I want to keep the prizes somewhat of a surprise but, as a teaser, I will tell you there is a certificate for 4 BFG all terrain or mud terrain (your choice) tires.Show up to the event to find out what the other goodies are.


Jeff

 

[jrsxj98]

Dinner Friday night before the raffle will be $5.00 a person (kids 10 under free). Only thing you need for the dinner is yourself and favorite beverage, if you dont want bottled water (supplied with dinner).

 

[YELLAHEEP]

When you all arrive at the Campground, or first arrive for a trail run, be sure to look for our Safety Inspectors to have your inspection done (as required in the event bylaws.)

Matt (Scorpion) and Matt (Formatt) will head this up..... just ask for a "Matt"

 

[planefixer]

When you all arrive at the Campground, or first arrive for a trail run, be sure to look for our Safety Inspectors to have your inspection done (as required in the event bylaws.)

Matt (Scorpion) and Matt (Formatt) will head this up..... just ask for a "Matt"

Justin and I will also be doing inspections.If anybody has issues with anything either of the "Matts" find/dont find on your vehicle please dont give them any grief- they are volunteering to do this to help us out.Address any issues you might potentially have with either Justin or myself.

Thanks,
Jeff